This means they are required to identify who their clients are (i.e. who they are acting for). This could be individuals, companies, trusts, or other client types like societies and government departments etc. This means asking for information to verify your full name, date of birth, and residential address. This can be done in several ways but, not unlike the banks, they will ask to see identity documents like your Passport, Driver Licence, utility bill etc. In some cases, they have obligations to establish source of funds and wealth.
All real estate agents in New Zealand have legal obligations to comply with the AML/CFT legislation and will be requesting more documents and information than they have in the past.
Please show some understanding as these are new procedures and obligations that have been introduced into the real estate sector. This is a major change for the industry.
If your real estate agent cannot verify your identity in line with the legislation, they may not be able to act for you. More information about CDD is outlined below.
Please note – If you are purchasing property you are not deemed a client of the real estate company (unless you have engaged them as a buyer’s agent) however, your lawyer also has AML/CFT obligations and may need to complete CDD. We encourage all purchasers to engage early with lawyers in any sale or purchase process. See ‘Documentation you may be asked for’ below for an outline of the things that may be requested.
Who do Real Estate agents need to complete CDD on?
They must identify and verify:
- the client;
- each beneficial owner of the client; and
- each person acting on behalf of the client including the authority to act on behalf of the client e.g. a lawyer or representative giving instructions on someone’s behalf.
What is a beneficial owner?
A beneficial owner is any individual (natural person) who satisfies one or more of following:
- the individual has effective control of the client; or
- the individual is a person on whose behalf a transaction is conducted;
- the individual owns more than 25% of the client or person on whose behalf a transaction is conducted (e.g. direct/indirect shareholders).
What is effective control?
Effective control is the ability to exercise control or influence over a company or entity. Typically, this will be the directors of a company or entity or those who hold senior positions. It could also be those who are funding the company, so this is something else that you will need to consider, and where relevant, enquire about.
What information will they need to get?
As a starting point, the following identity information must be obtained:
- the person’s full name;
- the person’s date of birth;
- if the person is not the client, the person’s relationship to the client;
- any additional information prescribed by regulations.
This can be done several ways but not unlike the banks, they will ask to see your identity documents like your Passport, Driver Licence, utility bill etc.
What is the nature and purpose of the business relationship?
Your real estate agent is also required to get information on the nature and purpose of the proposed business relationship with you. This includes understanding what you are trying to achieve, how much business is expected, and how regular your interactions will be.
Source of funds/wealth:
In some cases the Real Estate agent will need to establish the source of the funds for the transaction (i.e. where the funds have actually come from) and source of wealth (i.e. how those funds got there in the first place and how was that money obtained)
Documentation you may be asked for:
The below gives an indication of some of the documents your real estate agent may ask you to present in person or as certified documents as part of this process:
Passport, NZ Firearms Licence or NZ Driver Licence with another document such as a bank statement or statement issued by a Government agency. You will also need to provide a document with your residential address (for example, a utility bill)
The Trust Deed and, for trustees, and settlors, the information required for individuals as noted above, together with information regarding the Trust’s source of funds or wealth. Additional information may also be required for beneficiaries. Information regarding source of funds or wealth may also be required.
Details of the company, together with the information for individuals noted above for every individual with more than a 25% shareholding, all individuals with effective control of the company and all individuals acting on behalf of the company. Information regarding source of funds or wealth may also be required.
The above list is not exhaustive and is indicative only. Your real estate agent will assist you with the specific requirements in relation to your situation.
The information you are asked to provide will vary depending on whether you are doing business as an individual or part of a partnership, company, public body, estate or trust.
Businesses are not doing this because they think you are laundering money – they are doing it to help protect everyone and because they are required to under the law.
Ministry of Justice have also provided some information, please see the below link – https://www.keepourmoneyclean.govt.nz/
Copy supplied by AML Solutions.